Office Administrator

About the role

BGC Engineering is seeking a highly motivated Office Administrator to join its Halifax team. This full‑time, on‑site position supports daily office operations and works closely with engineers, geoscientists, and other staff in a fast‑paced consulting environment.

Key responsibilities

• Serve as the first point of contact for visitors, vendors, and phone inquiries.
• Coordinate building maintenance, repairs, security, and vendor relationships.
• Manage office supplies, organization, and general administrative tasks.
• Plan and support office events, meetings, and catering while ensuring safety procedures.
• Arrange travel, accommodations, and vehicle bookings for local and field work.
• Maintain up‑to‑date office files, track shipments, and support onboarding logistics.
• Work with IT to maintain office equipment and AV resources.
• Approve invoices, reconcile office credit cards, and assist with workspace planning and renovations.

Required profile

• 7+ years of relevant administrative experience.
• Proactive, initiative‑taking attitude with strong attention to detail.
• Ability to adapt quickly and manage changing priorities.
• Excellent written and verbal communication skills.
• Independent work style with accountability for results.
• Collaborative mindset that contributes to a positive, inclusive office culture.

Required skills

• Proficiency with Microsoft Office.
• Experience using Adobe Acrobat.

What we offer

• Comprehensive health, dental, vision, and insurance benefits.
• Paid time off, parental leave top‑ups, and flexible vacation.
• Professional development, mentoring, and training allowances.
• Flat management structure and inclusive, dynamic work environment.
• Social and wellness activities.