Executive Assistant to President & CEO

About the role

This senior executive assistant position supports the President and Chief Executive Officer of a leading engineering firm. You will act as a trusted partner, managing the executive’s calendar, travel, and high‑visibility interactions with the Executive Committee, Board of Directors, and external stakeholders.

Key responsibilities

• Coordinate and schedule meetings for the President and CEO, including Executive Committee and Board sessions.
• Gather, organize, and prepare meeting materials and presentations, primarily using PowerPoint.
• Draft, format, and maintain reports, letters, memoranda, and other correspondence using corporate templates.
• Maintain confidential files with rigor and discretion, and keep contact lists up to date.
• Prepare expense reports, financial summaries, and follow up on invoice payments and budget entries.
• Arrange complex domestic and international travel itineraries.
• Manage registrations and participation in panels, conferences, and other events.
• Provide additional administrative support to ensure seamless operation of the President’s office.

Required profile

• Minimum 15 years of corporate experience supporting senior executives.
• Strong commitment to confidentiality and ability to handle sensitive information.
• Highly organized, proactive, detail‑oriented, and able to prioritize multiple tasks.
• Collaborative mindset with excellent relationship‑building skills.
• Flexibility to respond to last‑minute priorities and work outside regular hours.
• Fluent in both French and English.

Required skills

• Microsoft PowerPoint

What we offer

• Opportunity to work closely with top‑level leadership in a dynamic, fast‑paced environment.
• Exposure to high‑impact projects and strategic decision‑making processes.