Document Controller - Transportation & Infrastructure Projects

About the role

Egis Canada is looking for a Document Controller to support active transportation and infrastructure projects across Ontario. The role keeps project teams supplied with accurate, up-to-date information by managing the flow of technical documentation across multiple platforms and disciplines, working closely with engineers, contract administrators and project stakeholders.

Key responsibilities

• Coordinate all aspects of document control, including registration, uploading, transmission and tracking of technical documents, drawings and commercial correspondence.
• Ensure the accuracy and compliance of document data in line with internal procedures and quality standards.
• Manage the flow of documentation within the organization and between external project stakeholders.
• Retrieve and distribute files as needed by team members across multiple disciplines.
• Develop and manage electronic workflows to streamline document submissions and approvals.
• Monitor document quality and proactively manage discrepancies or process issues.
• Prepare ad-hoc reports on project documentation status and deliverables.
• Perform other administrative and project support tasks as required.

Required profile

• University degree or college diploma in Business Administration, Engineering or a related discipline.
• Minimum 3 years of experience supporting engineering or construction projects.
• Strong communication, organizational and problem-solving skills.
• Self-starter with a collaborative, team-oriented approach and a focus on process improvement.

Required skills

• Proficiency in document control processes and a strong understanding of quality and compliance standards.
• Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier or equivalent platforms.