Senior Administrative Assistant

About the role

Sonepar Canada, a leading family‑owned electrical and industrial distributor, is seeking a Senior Administrative Assistant to support the President of Sonepar Ontario and other senior managers. The role provides high‑level administrative support, including research, report preparation, and coordination of meetings and travel.

Key responsibilities

• Manage the President’s calendar, schedule meetings, conference calls and day‑to‑day activities.
• Process confidential documents and correspondence for senior management.
• Prepare monthly expense reports and verify accuracy, including signatures.
• Review branch sales and vendor statistics and summarise findings using Cognos, Power BI and Rubicon.
• Provide basic IT troubleshooting and support without opening formal work orders.
• Coordinate new‑hire onboarding, including LMS course assignments, office equipment and business cards.
• Manage data plans for mobile devices and oversee phone system configuration for corporate and branch offices.
• Draft special reports, summaries and responses by extracting relevant information from various sources.
• Prepare and circulate corporate, employee and divisional announcements.
• Arrange travel itineraries and reservations for senior managers.
• Assist in organising special events such as general meetings, years of service celebrations and holiday parties.

Required profile

• Proven experience delivering high‑level administrative support to senior executives.
• Ability to handle confidential information with discretion.
• Strong organisational skills and attention to detail in scheduling and document preparation.
• Comfortable analysing sales and vendor data and presenting summaries.
• Proactive problem‑solver for basic IT and phone system issues.
• Excellent written communication for drafting reports and announcements.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Cognos
• Power BI
• Rubicon
• Basic IT troubleshooting
• Learning Management System (LMS) administration
• Mobile device data‑plan management

What we offer

• Work for the world’s #1 privately held B2B electrical distributor.
• Exposure to a fast‑growing electrical industry with extensive inventory.
• Opportunities for career development across multiple business departments.
• Collaborative environment within a market‑leading, family‑owned organization.