Executive Assistant

About the role

Our client, a mission‑driven non‑profit organization in Ottawa, is seeking a bilingual Executive Assistant to support a senior executive. This six‑month contract role offers a hybrid work arrangement and requires a detail‑oriented professional who can manage multiple priorities with discretion.

Key responsibilities

• Manage complex executive calendars, balancing shifting priorities and urgent requests.
• Coordinate meetings, prepare agendas and materials, and provide logistical support for virtual and in‑person sessions.
• Organise domestic and international travel, including itineraries, accommodations, and related logistics.
• Prepare, edit, proofread, and format executive‑level documents, reports, presentations, and correspondence.
• Maintain organized records, files, and shared workspaces while ensuring confidentiality.
• Process expenses, reimbursements, and administrative transactions accurately and on time.
• Support project tracking, follow‑ups, and coordination activities to ensure timely deliverables.
• Provide administrative and coordination support to committees and internal initiatives as needed.

Required profile

• Minimum 3 years of experience as an Executive Assistant or senior administrative support professional.
• Experience supporting senior leaders in fast‑paced or complex environments.
• Strong organizational and time‑management abilities with a focus on detail.
• Exceptional written and verbal communication skills in both English and French.
• High level of professionalism, discretion, and attention to detail.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

What we offer

• Opportunity to work in a collaborative, purpose‑driven environment.
• Exposure to executive coordination, stakeholder engagement, and project support.
• Hybrid work arrangement providing flexibility.
• Competitive hourly rate of $30‑$35 CAD.