Program Assistant – Centre for European Studies

About the role

The Centre for European Studies (CES) seeks a Program Assistant to provide comprehensive administrative support to the CES Director, manage programme logistics, and maintain the centre’s online presence.

Key responsibilities

• Provide administrative coordination and support to the CES Director, including scheduling meetings, managing workflow, and preparing calls for applications.
• Plan, schedule and coordinate events such as speaker series, and maintain the centre’s website, social media and newsletter communications.
• Handle financial activities including expense reconciliation, budget preparation, and grant tracking.

Required profile

• High school graduation plus a two‑year post‑secondary diploma and at least four years of related experience, or an equivalent combination of education and experience.
• Ability to work independently, respect diverse perspectives, and demonstrate initiative in administrative tasks.

Required skills

• Proficiency with UBC administrative systems and standard office software.
• Experience in event planning, grant administration, and financial reconciliation.