Office Administrator

About the role

The Office Administrator provides front‑desk support, handles customer communications and manages accounts‑payable tasks while ensuring accurate financial documentation and smooth office operations. This position is the first point of contact for visitors, callers, vendors and internal staff.

Key responsibilities

• Answer phone inquiries courteously and route calls to the appropriate department.
• Greet visitors, customers and vendors, providing general information and administrative assistance.
• Process vendor invoices, verify purchase orders, billing notes and supporting documents for accuracy.
• Prepare payments, maintain vendor and invoice records, and ensure compliance with company financial policies.
• Handle incoming and outgoing mail, packages and courier services.
• Utilise Microsoft Word, Excel, email and accounting software to complete administrative and accounting tasks.
• Provide general office support such as filing, data entry, document preparation and front‑desk coverage.

Required profile

• High school diploma or equivalent.
• 2‑3 years of experience in administrative, reception, accounting, billing or related office support roles.
• Strong attention to detail and reliable record‑keeping.
• Excellent oral and written communication skills.

Required skills

• Proficiency with Microsoft Word and Excel.
• Experience using accounting software; QuickBooks knowledge is a plus.
• Comfort with email programs and enterprise‑wide software applications.