Administrative Coordinator

About the role

The Administrative Coordinator supports the day‑to‑day delivery of French language testing (TEF, TEFAQ) and placement exams for the School of Continuing Studies. Working under the Director of French Language Testing, the role ensures smooth scheduling, candidate registration, invigilator coordination, material preparation and on‑site support.

Key responsibilities

• Schedule exams, register candidates and coordinate invigilators to ensure testing sessions run according to established procedures.
• Prepare examination materials, maintain accurate records, and provide on‑site assistance during testing days.
• Serve as a primary point of contact for students, answering inquiries and directing callers or visitors to appropriate resources.
• Organise meetings, book rooms, prepare agendas, take minutes and follow up on decisions.
• Maintain and improve computerized information systems, demonstrate software use and manage administrative filing and archiving.

Required profile

• Excellent interpersonal skills to build effective relationships with stakeholders at all levels.
• Ability to multitask in a fast‑paced environment, meet competing deadlines and adapt to changing circumstances.
• Strong problem‑solving, priority‑setting and organisational abilities.
• Attention to detail and analytical skills for interpreting complex academic policies.
• Fluency in French (spoken and written) for communication with candidates and external partners.
• Variable schedule with availability on Saturdays and fully on‑site presence.

What we offer

• Competitive benefits package (health, dental, life insurance) for eligible employees.
• Defined‑contribution pension plan with up to 10% employer contribution.
• Group RRSP and TFSA options.
• Generous vacation policy, two personal days, two floating holidays and nine “Summer Fridays” paid days off.
• Paid time off during the December holiday period.
• Tuition waiver for employees and dependents.
• Up to two days of remote work per week where the position permits.