Admissions and Records Administrator

About the role

The Admissions and Records Administrator provides comprehensive administrative support for the coordination and execution of admissions and records processes within McGill's Postgraduate Medical Education (PGME) unit. Reporting to the Admissions Officer, the role ensures data accuracy, regulatory compliance, and maintains up‑to‑date website content while acting as a backup during peak periods.

Key responsibilities

• Support the full admissions cycle: review applications, track documents, update databases, and communicate with candidates, program directors, and external sponsors.
• Assist with CMQ‑accredited site list, elective request processing, leave of absence requests, and training waivers.
• Maintain and update the PGME admissions and records sections of the website, ensuring accuracy and user‑friendliness.
• Coordinate immigration documentation for incoming residents and fellows in partnership with the Immigration Administrator.
• Prepare statistical reports and admissions data, and provide backup support for both Admissions and Records units.

Required profile

• Perfectly bilingual (English/French) with strong written and verbal communication skills.
• DEC III education plus at least three years of related experience.
• Authorized to work in Canada and willing to work in Quebec.
• English proficiency assessed at level 4 (on a 0‑4 scale).

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Google Workspace.
• Database management and data entry skills.
• Website content management and updating experience.

What we offer

• Competitive benefits package including health, dental, and life insurance.
• Defined contribution pension plan with up to 10% employer contribution.
• Group RRSP, TFSA, and tuition waiver for employees and dependents.
• Generous vacation policy, personal days, floating holidays, and “Summer Fridays”.
• Up to two days of remote work per week where the position permits.