Administrative Assistant

About the role

This position supports BC Athletics, a provincial sport organization, by acting as the document and brand backbone. You will ensure all communications, templates and reports reflect the new brand identity and maintain high standards of formatting and precision.

Key responsibilities

• Reformat legacy BC Athletics documents to align with the new brand (fonts, colours, layout, voice).
• Build and maintain a library of polished, reusable templates for all program areas.
• Ensure consistency, version control and branding across newsletters, announcements and reports.
• Create and manage spreadsheets for annual reporting, membership data and event logistics, using formulas and pivot tables.
• Assist with inventory counts, financial information organization for audits, invoicing and grant‑application tracking.
• Provide administrative support to the CEO, Board of Directors and staff, including meeting preparation and documentation.
• Manage membership database compliance and respond to member inquiries.
• Support program and event logistics for Track & Field and Road & Trail Running.

Required profile

• Passion for document work, formatting and brand consistency.
• Strong Excel skills beyond basics, including formulas and pivot tables.
• Administrative or office support experience in a fast‑paced environment.
• Excellent writing, copy‑editing and multi‑tasking abilities.
• Service‑oriented, proactive and responsive to questions.
• Experience in sport or familiarity with the amateur sport landscape in British Columbia.
• Experience with grant writing and reporting.
• Ability to produce polished work in Canva, Mailchimp and Adobe.
• Experience using QuickBooks Online.
• Willingness to complete CAC Safe Sport Training and a criminal record check.

Required skills

• Advanced Excel (formulas, pivot tables, data organization).
• Canva.
• Mailchimp.
• Adobe (document design).
• QuickBooks Online.