Travel Administrative Assistant

About the role

The Travel Administrative Assistant provides high‑level administrative and organizational support to the Travel Coordinator, ensuring smooth coordination of travel arrangements, expense reporting, and communication across the division. This position is based in Vernon, BC and operates in a fast‑paced, project‑driven environment.

Key responsibilities

• Manage travel requests and bookings, including flights, hotels, and rental vehicles using an internal Access database.
• Prepare travel reports, summaries, and expense data as needed.
• Reconcile travel credit‑card statements.
• Coordinate communication between field crews, project managers, and internal departments.
• Support onboarding, training coordination, and scheduling for division personnel.
• Handle general office tasks such as filing, photocopying, scanning, ordering supplies, and maintaining office organization.

Required profile

• Strong organizational, planning, and time‑management abilities.
• Exceptional attention to detail with a commitment to confidentiality.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Self‑motivated, capable of working independently and collaboratively.
• Experience in project‑based administrative functions, preferably in engineering, construction, geotechnical, or drilling sectors.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Teams