Senior Executive Assistant

About the role

This senior executive assistant position supports senior revenue, commercial, and strategy leaders at a fast‑growing global company headquartered in Vancouver. The role is highly visible and requires a proactive partner who can anticipate needs and drive execution with minimal supervision.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior leaders in a high‑volume, shifting environment.
• Coordinate end‑to‑end domestic and international travel, including logistics and itineraries.
• Schedule, prepare materials for, and support both in‑person and virtual meetings.
• Attend meetings to capture detailed notes and ensure follow‑up actions are completed.
• Oversee executive inboxes, applying strong judgment to prioritize communications.
• Support leadership off‑sites, executive summits, team events, and large‑scale gatherings.
• Handle high‑value event budgets and cross‑functional logistics.
• Provide assistance to multiple senior leaders across Sales, Revenue Operations, Partnerships, and Strategy.
• Manage stakeholder relationships with internal and external partners.
• Create executive‑level presentations, documentation, and communications.
• Identify and implement process improvements, automation, and AI‑driven efficiencies.

Required profile

• Proactive mindset that anticipates needs before they are expressed.
• Strong decision‑making ability, offering recommendations rather than questions.
• High processing speed and ability to thrive in ambiguous, fast‑paced environments.
• Demonstrated experience supporting senior executives in complex, high‑growth organizations.
• Excellent stakeholder management and communication skills.

Required skills