Senior Administrative Assistant (Hybrid, 1‑Month Contract)

About the role

This contract position supports senior executives in a fast‑moving not‑for‑profit and public‑sector environment. The role is hybrid, with two days per week on site in Ottawa or North York, Toronto, and offers the chance to work closely with leadership teams while ensuring smooth daily operations.

Key responsibilities

• Manage complex calendars for 3‑4 senior executives and arrange domestic and international travel.
• Track project deliverables, follow up with stakeholders, and keep meetings and action items on schedule.
• Coordinate meetings, prepare agendas, and provide day‑to‑day administrative support.
• Process expense claims and invoicing accurately within the financial system.
• Assist internal teams with budget monitoring, funding updates, and operational coordination.
• Perform general document review and provide ad‑hoc project support as needed.

Required profile

• Minimum 3 years of senior administrative or executive assistant experience.
• Proven ability to manage calendars, travel logistics, and support senior leaders.
• Strong organizational skills with a focus on tracking deliverables and stakeholder follow‑up.
• Experience handling expense claims, invoicing, or related financial documentation.
• Excellent written and verbal communication in English and the ability to work independently in a fast‑paced setting.

Required skills

What we offer

• Hybrid work model providing flexibility and work‑life balance.
• Exposure to high‑level operations across multiple senior executives.
• Collaborative, professional environment that values initiative and clear communication.
• Opportunity to contribute to meaningful projects within the not‑for‑profit and public‑sector space.