Secondary Secretary / Receptionist (Full‑Time, Permanent)

About the role

The Secondary Secretary/Receptionist provides essential administrative and front‑desk support for Holy Trinity Secondary School. Working in a fast‑paced high‑school environment, you will be the first point of contact for students, parents, staff and visitors.

Key responsibilities

• Answer incoming calls, respond to inquiries, direct calls and take accurate messages.
• Greet and direct visitors to the appropriate personnel.
• Sort, distribute and manage incoming mail, faxes and courier services.
• Maintain files, type correspondence and reports, and distribute documents as required.
• Photocopy, prepare and assemble materials for staff and students.
• Perform other duties assigned by the Principal.

Required profile

• Successful completion of a one‑year post‑secondary secretarial program.
• At least one year of related office experience, preferably in an educational setting.
• Strong time‑management and ability to prioritize tasks in a busy environment.
• Excellent interpersonal and communication skills with students, parents and staff.
• Calm, compassionate and professional demeanor when dealing with adolescents.
• Keyboarding speed of at least 55 words per minute.

Required skills

• Proficiency with word‑processing software.
• Proficiency with spreadsheet applications.
• Experience using a student information system.
• Basic accounting or financial software knowledge.
• Internet and email usage.
• Operation of standard office equipment (photocopier, scanner, fax).

What we offer

• Permanent full‑time position within a Catholic school board.
• Supportive work environment focused on belonging, teaching, learning and wellness.
• Opportunities for professional development and career growth.