School Secretary (Regular LP) – 35 hrs/week

About the role

The Western Quebec School Board is seeking a dedicated School or Centre Secretary to ensure the smooth operation of Philemon Wright/Hadley High School. Working 35 hours per week, you will coordinate administrative tasks, support the principal, and help the school meet its regulatory obligations.

Key responsibilities

• Plan and organize secretarial work to comply with board, ministry, and organizational deadlines.
• Track administrative procedures, send reminders, and keep stakeholders informed.
• Respond to requests and complaints, providing information on policies and directives.
• Compile and monitor budget information, prepare financial reports, and assist in budget preparation.
• Maintain accounting books for the school and extracurricular activities, process invoices, make bank deposits, and manage petty‑cash transactions.
• Sign cheques jointly, reconcile accounts, and ensure accurate financial records.

Required profile

• Secondary education or equivalent.
• Experience in school or educational centre administration.
• Knowledge of administrative and financial procedures within an educational setting.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

Required skills

• Budget preparation and monitoring.
• Basic accounting and record‑keeping.
• Invoice processing and bank deposit handling.
• Petty‑cash management and account reconciliation.

What we offer

• A stable, full‑time position within a supportive, inclusive educational community.
• Opportunities for professional development and career growth.
• A workplace that values diversity, equity, and cultural safety.