Proposal Coordinator

About the role

Spark Power is seeking a highly organized Proposal Coordinator to support the development of proposals, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. The role sits within the Commercial Development and Proposals team and ensures that customer‑facing submissions are accurate, compliant, and delivered on time.

Key responsibilities

• Complete prequalification submissions by coordinating information from Finance, Legal, Safety, Operations and other stakeholders.
• Monitor the opportunity inbox daily, triage new bid opportunities, public tender notifications, addenda and clarifications, and distribute information to internal teams.
• Maintain company profiles in public tendering and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld and Avetta, tracking renewals and deadlines.
• Administer Opportunity Governance processes, schedule Go/No‑Go and Review meetings, and track approvals and action items.
• Support proposal development by gathering documentation, drafting non‑technical content, formatting proposals and ensuring compliance before submission.
• Maintain approved proposal content, templates and resumes in SharePoint and Microsoft Teams with proper version control.
• Update trackers, CRM and other internal systems with proposal and opportunity data and provide administrative support to the team.

Required profile

• 2–4 years of experience in proposal coordination, project coordination, marketing or business administration, preferably in construction, engineering, utilities or professional services.
• Strong organizational, time‑management and attention‑to‑detail skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication and the ability to work collaboratively across functions.
• Problem‑solving mindset with the ability to identify issues, propose next steps and escalate when needed.

Required skills

• Proficiency with Microsoft Office Suite, especially Word formatting, Teams and SharePoint.
• Experience using Adobe Acrobat for PDF handling.
• Familiarity with public tendering and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld and Avetta.

What we offer

• Diverse customer base across industrial, commercial and institutional sectors.
• Competitive wages and a comprehensive benefits package with flexible options, wellness spending accounts and RRSP.
• Continuous training through Spark U and external programs, plus a supportive leadership team.
• Employee referral bonus program and corporate discounts on hotels, travel, insurance and retail.