Office Assistant C – Part-time

About the role

The Office Assistant C provides essential administrative support for practicum programs at McGill University. This part‑time, fixed‑term position assists site supervisors, students, and academic coordinators in managing practicum applications and related documentation.

Key responsibilities

• Set up and test Microsoft Forms for site supervisors and student applications.
• Create and maintain project and application folders.
• Download, review, and distribute practicum application and site materials.
• Organize and attend practicum information sessions.
• Correspond with students and external site supervisors, monitor responses and send follow‑ups.
• Maintain a master tracking spreadsheet of placements.
• Update the SIS practicum website with summary tables of sites, supervisors, and posting forms.
• Liaise with the Academic Practicum Coordinator and Administrative Student Affairs Coordinator to resolve issues.

Required profile

• High School Diploma.
• Minimum two years of related administrative experience.
• Ability to work on‑site in Quebec, Canada.
• Proficiency in English (verbal and written).

Required skills

• MS Forms.
• Microsoft Office suite (including Excel).
• Spreadsheet management.
• Website content management.

What we offer

• Hourly wage of $25.00 (CAD).
• 8‑hour work week (part‑time) from September to November 2026.
• Opportunity to contribute to student practicum experiences in a university setting.