Legal Assistant – Healthcare Department

About the role

Osler, Hoskin & Harcourt LLP is seeking a proactive Legal Assistant to support its Healthcare Department. The successful candidate will work closely with multiple legal professionals, ensuring smooth day‑to‑day operations and contributing to the efficiency of the practice.

Key responsibilities

• Monitor and respond to the lawyers' inboxes, keeping files up‑to‑date.
• Maintain calendars, schedule meetings, arrange facilities, AV, hospitality, and coordinate travel.
• Serve as primary contact for clients and internal/external stakeholders, providing timely assistance.
• Administer client accounts, submit time charges, prepare prebills, invoices, and address client inquiries.
• Support client development by managing bios and updating the client relationship database.
• Set up new files, gather intake information, and manage workspaces in the document management system.
• Coordinate document workflow, including drafting, formatting, finalising, and distributing materials.
• Handle audit inquiries and perform additional duties to meet firm objectives.

Required profile

• Community College diploma in Office, Legal or Business Administration.
• Minimum three years of experience in a professional services or legal environment.
• Strong multitasking, administrative and communication abilities.
• Initiative, ability to thrive in a fast‑paced setting, and commitment to excellent client service.
• Experience in healthcare law is preferred.

Required skills