Executive Assistant to VP, Digital Wealth (Group Retirement Services)

About the role

The Executive Assistant will provide high‑quality administrative support to the Vice President of Digital Wealth and senior leaders within the Group Retirement Services (GRS) CSC organization. This fast‑paced role requires proactive coordination of multiple stakeholders, strict confidentiality, and the ability to anticipate business needs.

Key responsibilities

• Manage executive priorities, complex calendars, and operating rhythms to align leadership time with business objectives.
• Field calls and emails, triage requests, and respond appropriately.
• Arrange and coordinate appointments, meetings, travel, and related materials.
• Oversee budget and expense processes for senior leaders, including invoice payment and expense reimbursement.
• Serve as a trusted partner, coordinating across stakeholders to drive alignment and communication.
• Compose correspondence on behalf of senior leaders and manage visitor logistics.
• Act as purchase coordinator, creating purchase orders and processing invoices.
• Submit travel expenses via Concur and provide coverage for other Executive Assistants during absences.
• Support internal events by liaising with relevant teams.

Required profile

• Self‑confident, proactive, and innovative thinker.
• Superior organization and time‑management abilities.
• Comfortable handling a variety of responsibilities in a fast‑paced environment.
• Demonstrated regard for confidentiality and high level of judgment.
• Ability to work autonomously and collaborate across teams.

Required skills

• Proficiency with Concur expense management system.
• Advanced Microsoft Office skills (Outlook, Word, Excel).
• Strong calendar and travel‑coordination capabilities.
• Experience with budgeting and purchase‑order processes.