Executive Assistant to Vice President

About the role

We are seeking an Executive Assistant to support a busy Vice President in a large, well‑established organization based in downtown Toronto. This hybrid position requires two days per week on‑site and offers the chance to contribute to a mission‑driven workplace.

Key responsibilities

• Manage the VP’s complex calendar, prioritize shifting demands, and coordinate internal and external meetings.
• Arrange travel logistics—including flights, hotels, and car service—and produce detailed itineraries.
• Prepare and process expense reports accurately and promptly.
• Monitor a high‑volume inbox, flag urgent items, and draft correspondence and presentations.
• Follow up on action items, deadlines, and deliverables to ensure timely completion.
• Serve as the primary point of contact for stakeholders, representing the VP professionally.
• Coordinate meetings, speaking engagements, media interviews, and conference participation while maintaining confidentiality.
• Support the VP’s board and committee memberships, handling scheduling and documentation.
• Plan and organize staff engagement events and maintain contact lists for boards and committees.

Required profile

• Minimum of 5 + years recent experience supporting a senior executive.
• Exceptional organizational, prioritization, and time‑management abilities.
• Strong written communication skills, including proofreading, editing, and formatting.
• Professional demeanor with a customer‑focused approach.

Required skills

What we offer

• Salary range $78,000‑$85,000 CAD per year.
• Competitive bonus and robust pension plan.
• Comprehensive immediate benefits package.
• Three weeks of vacation plus additional employee perks.
• Hybrid work model – two days on‑site in downtown Toronto.