Executive Assistant to EVP & VP of Human Resources

About the role

We are seeking a proactive, highly organized Executive Assistant to support our EVP, Chief People & Corporate Affairs Officer and VP of Human Resources. This role goes beyond calendar management, offering a partnership with senior leaders who shape our culture, people strategy, and employee experience.

Key responsibilities

• Manage complex executive calendars, meetings, and priorities.
• Coordinate meetings with internal and external stakeholders, including the Executive Leadership Team and Board committees.
• Handle correspondence, monitor action items, and ensure timely follow‑up on deliverables.
• Prepare presentations, reports, agendas, briefing materials, and executive communications.
• Organize leadership meetings, capture decisions, and track action items.
• Oversee departmental budgets, process invoices, reconcile expenses, and collaborate with Finance on budget tracking.
• Maintain organized, accurate, and confidential records and documentation.
• Build strong relationships across the organization and act as a trusted point of contact.
• Identify and implement process improvements to enhance team effectiveness.

Required profile

• 5+ years of experience supporting senior executives, preferably within an Executive Leadership Team environment.
• Fully bilingual in English and French.
• High level of professionalism, discretion, and integrity handling confidential information.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Office.
• Experience using AI tools for productivity.

What we offer

• Hybrid work environment providing flexibility between office and remote work.
• Comprehensive benefits program focused on employee well‑being.