Executive Assistant to CEO & Vice Presidents

About the role

Fresh Tracks Canada is looking for a highly skilled Executive Assistant to support the CEO and Vice Presidents. Reporting to the Director of People Operations with a dotted‑line to the CEO, you will act as a trusted partner, handling day‑to‑day executive tasks while contributing to strategic projects.

Key responsibilities

• Manage calendars, travel arrangements, expense reports, and correspondence for senior leaders.
• Serve as primary liaison between executives, staff, and external stakeholders.
• Draft, edit, and prepare reports, presentations, and company‑wide communications.
• Coordinate meetings, agendas, briefing materials, minutes, and executive events including off‑sites and retreats.
• Support quarterly and annual planning cycles, track strategic goals, and monitor timelines.
• Provide project coordination for cross‑functional initiatives.
• Streamline processes to improve executive efficiency and model professional culture.

Required profile

• 5+ years of experience as an Executive Assistant supporting a CEO or senior leadership.
• Demonstrated ability to manage multiple complex tasks with discretion.
• Experience supporting multiple executives is an asset.
• Proactive, resourceful, and able to thrive in a fast‑paced environment.

Required skills

What we offer

• Competitive salary range of $85,000‑$105,000 CAD per year.
• Opportunity to work with a passionate, collaborative team.
• Exposure to strategic initiatives and high‑impact projects.