Executive Assistant (Senior Level)

About the role

We are seeking a highly trusted and proactive Executive Assistant to support a senior executive in Montreal. The role offers the chance to work closely with C‑suite leaders, manage complex schedules, and contribute to the smooth operation of day‑to‑day executive activities.

Key responsibilities

• Manage extensive, constantly changing calendars for senior leaders, clients and C‑suite executives across multiple time zones.
• Coordinate meeting logistics, including conference calls, video‑conferencing, catering, AV support and preparation of agendas and materials.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries, phone calls and messages with discretion.
• Provide proactive administrative support by anticipating needs, prioritising requests and ensuring confidential information is protected.
• Collaborate with a team of assistants to promote teamwork and maintain seamless executive operations.

Required profile

• 5–7 years of experience supporting senior leadership or C‑suite executives.
• Exceptional written and verbal communication skills.
• Strong judgment, discretion and the ability to remain calm under pressure.
• Highly organized, detail‑oriented and capable of anticipating needs before they arise.
• Professional demeanor when interacting with senior leaders, clients and external partners.

Required skills