Executive Assistant, Office of the President

About the role

The Office of the President seeks a proactive Executive Assistant to provide high‑level administrative, organizational, and logistical support. Reporting to the Executive Assistant to the President and CEO, you will ensure smooth executive operations, maintain the visibility of senior leadership, and support key institutional activities.

Key responsibilities

• Manage correspondence, invitations, and scheduling for the President and CEO, following established priorities.
• Provide administrative support for the CFO’s calendar and finance‑team activities, including meeting management and timesheets.
• Organize business travel, prepare expense reports in Concur, and maintain a structured filing system on OneDrive.
• Coordinate day‑to‑day office logistics, set up meeting rooms, and welcome external guests.
• Support communications by adhering to the CEO’s recognition protocol, preparing quarterly reports, and handling the CEO’s LinkedIn inbox.
• Collaborate with the Office of Strategic Initiatives to monitor project deadlines and deliverables.

Required profile

• College diploma (DEC) in office administration or equivalent training.
• At least 5 years of executive support experience, preferably with senior management.
• Experience working in a complex, matrixed or rapidly changing environment.
• Strong organizational, prioritization, and professional judgment skills.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience with Concur expense management.
• Familiarity with OneDrive for document storage and sharing.
• Comfort using LinkedIn for professional communications.
• Ability to work with collaborative digital tools and AI assistants such as Microsoft Copilot.

What we offer

• Exclusive travel privileges with a leading leisure airline.
• Modern, inspiring work environment.
• Opportunities to contribute to high‑visibility executive initiatives.