Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to four senior executives in a fast‑paced, collaborative environment located in downtown Toronto.

Key responsibilities

• Manage complex calendars, schedule and reschedule internal and external meetings.
• Coordinate travel arrangements including flights, hotels and ground transportation, and prepare detailed itineraries.
• Handle correspondence, emails, documentation and boardroom bookings.
• Draft and edit letters, memos and other communications.
• Assist in planning and executing events and meetings.
• Process expense reports, reconcile accounts and ensure timely reimbursements.
• Undertake special projects and ad‑hoc duties as required.

Required profile

• 2‑4+ years of experience as an Executive Assistant supporting multiple executives.
• Strong time‑management and multitasking abilities.
• Discretion in handling confidential information.
• Collaborative, detail‑oriented work ethic.
• Willingness to learn and contribute new ideas.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary $72,000‑$77,000 CAD per year.
• Comprehensive benefits package.
• Three weeks of vacation plus personal days.
• Generous pension plan.
• Hybrid work model – two days onsite in downtown Toronto.