Executive Assistant and Office Manager

About the role

We are looking for an organized, proactive professional to provide executive support to a senior leader while managing day‑to‑day office operations. This hybrid position combines strategic assistance with operational leadership in a collaborative, people‑focused environment within the financial services sector.

Key responsibilities

• Support the General Manager with travel coordination, expense management, and meeting logistics.
• Oversee office operations, ensuring a welcoming environment for employees and visitors.
• Manage vendor relationships, office supplies, snack and beverage programs, and related budgets.
• Supervise facilities activities and guide on‑site facilities support staff.
• Process invoices, support bank deposits, and maintain accurate expense records.
• Coordinate with internal stakeholders across Canada and the United States to ensure smooth communication and execution of business activities.
• Assist with office events, annual planning, and initiatives that enhance employee experience.

Required profile

• Minimum 2 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Strong organizational abilities with capacity to manage multiple priorities and deadlines.
• Excellent written and verbal English communication skills.
• Proactive attitude with a focus on continuous improvement and process optimisation.

Required skills

What we offer

• Hybrid work model (2 days on‑site per week) with a healthy work‑life balance.
• Opportunity to work directly with senior leadership and gain exposure to strategic decision‑making.
• Supportive onboarding, including knowledge transfer from the current incumbent.
• Company‑provided technology, including a laptop and cellphone.
• Competitive hourly rate of $30‑$35.