Executive Assistant and Board Secretariat

About the role

SafeCare BC is seeking an Executive Assistant and Board Secretariat to provide high‑level administrative and governance support to the CEO and Board of Directors. This role is pivotal in ensuring smooth executive operations, effective board governance, and the overall efficiency of the organization.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare briefing materials, agendas, and board packages for Board, Executive Committee, and other committee meetings.
• Take accurate minutes, maintain confidential governance records, and distribute meeting outcomes.
• Coordinate the Annual General Meeting, support board evaluations, and assist with board member recruitment.
• Ensure compliance with the Societies Act, bylaws, and internal governance policies.
• Oversee office coordination, document management, and administrative procedures across departments.
• Lead executive‑level projects, track milestones, and prepare progress reports for the CEO.

Required profile

• Demonstrated experience supporting senior executives or a Board of Directors, with a strong understanding of governance processes.
• Exceptional judgment, discretion, and ability to handle confidential information.
• Proactive mindset with the capacity to anticipate needs and manage competing priorities.
• Excellent written and verbal communication skills.

Required skills

• Calendar and meeting management.
• Board governance administration, including agenda preparation and minute taking.
• Document and records management.
• Project coordination and milestone tracking.