Executive and Personal Assistant

About the role

This position supports a confidential family office in downtown Toronto, providing both executive and personal assistance to senior family members. The role blends office management, financial administration, and personal concierge duties in a fast‑paced, people‑focused environment.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel, and handle confidential correspondence for senior family members.
• Coordinate personal matters such as travel bookings, restaurant reservations, appointments, bill payments, and banking.
• Oversee day‑to‑day office operations, including supplies, vendor relationships, IT support, and building services.
• Support financial administration: corporate and personal banking transactions, expense tracking, and invoice processing.
• Identify process improvements, assist with special projects, and adapt to changing priorities with discretion.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or similar multifaceted administrative role.
• Experience supporting executives, business owners, or families in a small‑business, entrepreneurial, or family‑office setting is highly preferred.
• Exceptional organizational, multitasking, and time‑management abilities.
• Proactive, resourceful, and able to work independently with minimal direction.
• Strong interpersonal skills with a friendly and approachable demeanor.

Required skills

What we offer

• Collaborative, trust‑based family office culture.
• Varied role combining executive support, personal assistance, and office management.
• Beautiful Yorkville office with easy public‑transit access.
• Autonomy to make a meaningful impact on daily operations.
• Comprehensive benefits package after the probationary period.