Executive Administrative Assistant (1-year contract)

About the role

Our client in Oshawa is seeking an experienced Executive Administrative Assistant on a one‑year contract to support the leadership team. The role involves handling confidential correspondence, coordinating travel, and ensuring smooth office operations.

Key responsibilities

• Manage routine and confidential correspondence, reports, and materials.
• Compose and distribute letters and maintain office equipment.
• Organise meetings, prepare agendas and supporting documents.
• Arrange travel and accommodation for supervisors and staff.
• Handle incoming and outgoing mail, prioritising items for the supervisor.
• Assist in scheduling, prioritising the supervisor’s activities and managing access.
• Maintain records in compliance with retention schedules, including storage or destruction of obsolete files.
• Process routine reports and forms, communicate supervisor’s instructions and capture meeting feedback.
• Prepare purchase orders and requisitions, provide backup support and monitor task due dates.

Required profile

• Proven experience as an executive administrative assistant or similar role.
• Excellent organizational, time‑management and communication skills.
• Ability to handle confidential information with discretion.
• Strong problem‑solving abilities and attention to detail.
• Capacity to work independently in a fast‑paced environment.

Required skills

• Proficiency with office software, including PowerPoint, Adobe, spreadsheets and email applications.