Events Coordinator – Trade Shows & Conferences

About the role

The Events Coordinator supports Restaurants Canada’s national trade shows, conferences and corporate events. Reporting to the Director, National Events, the role provides administrative, logistical and operational assistance to ensure each event runs smoothly and professionally.

Key responsibilities

• Assist with event budget administration, collect quotes and track cost discrepancies.
• Coordinate attendee registration, ticketing updates, guest lists and badge production.
• Manage exhibitor communications, application tracking, booth information and onsite service requests.
• Maintain event schedules, production timelines, run‑sheets and planning documentation.
• Arrange logistics for venues, suppliers, speakers, sponsors, volunteers and staff.
• Support setup of stages, activations, competitions, signage and meeting rooms.
• Handle hotel room blocks, travel arrangements and transportation logistics.
• Prepare and distribute event communications, operational updates and internal briefing materials.
• Provide onsite support during events, including registration assistance, volunteer coordination and issue tracking.

Required profile

• Detail‑oriented and highly organized with the ability to manage competing deadlines.
• Strong communication skills and comfortable working cross‑functionally with marketing, sales, finance and operations teams.
• Willingness to work evenings and weekends when events are in progress.
• Proactive problem‑solver who can escalate risks and budget concerns promptly.

Required skills