Assistant – Contracts Administration

About the role

The City of Mississauga is seeking an Assistant, Contracts to support the Streetlighting and Projects team. Reporting to the Manager, Streetlighting and Projects, you will provide contract administration, procurement, financial and general administrative assistance for traffic‑management and municipal‑parking initiatives.

Key responsibilities

• Review, verify and process invoices and progress payment certificates.
• Monitor and track purchase orders and blanket orders for goods and services.
• Prepare, monitor and track recoverable work for division projects.
• Maintain up‑to‑date files for payment backup, budgets and statistical data.
• Assist with procurement activities, including tender documents, schedules and evaluation packages.
• Support inventory control, motor‑vehicle collision claims and cost‑recovery activities.
• Respond to internal and external stakeholders on payment and contract inquiries.
• Provide administrative support: correspondence, reports, minutes, forms and email communications.
• Help improve processes to enhance operational efficiency.
• Maintain the Traffic Management and Municipal Parking Agreements database and act as backup for the Division Administration Coordinator.

Required profile

• Post‑secondary education in Business, Accounting or a related field.
• Minimum three (3) years of experience in contract administration, material management or accounts payable/receivable.
• Experience in a municipal environment or with construction/maintenance contracts is an asset.
• Strong customer‑service orientation and conflict‑resolution abilities.
• Excellent organizational, interpersonal and written communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• INFOR Public Sector
• eScribe
• SAP

What we offer

• Annual salary range of $62,228 – $82,974 (CAD).
• Hybrid workplace – work from the Mavis Yard Common Building and remotely.
• 35‑hour work week, non‑union position.
• Opportunities to contribute to city‑wide traffic‑management and parking projects.