Administrator – Non‑profit Organization

About the role

The Federation is seeking a proactive Administrator to support its daily operations and ensure smooth office management. This full‑time, permanent position will be based in Vancouver and will serve as the backbone of our administrative functions.

Key responsibilities

• Establish work priorities, monitor procedures, and meet deadlines.
• Administer policies related to records release under government access‑to‑information and privacy legislation.
• Coordinate office services including accommodation, relocation, equipment, supplies, asset disposal, parking, maintenance, and security.
• Assist in preparing the operating budget, maintain inventory, and enforce budgetary controls.
• Assemble data, prepare periodic and special reports, manuals, and correspondence.
• Perform data entry and oversee office administrative procedures.

Required profile

• Bachelor’s degree.
• Ability to work independently in a fast‑paced environment.
• Strong attention to detail, time‑management and multitasking skills.
• Excellent oral and written communication in English (French is a plus).
• Reliability, integrity and a collaborative team attitude.

Required skills

• Electronic mail
• Electronic scheduler
• Social Media platforms
• Microsoft Excel
• Microsoft Office suite (Word, PowerPoint, Outlook)
• Microsoft Windows
• Google Drive

What we offer

• Flexible hours and day‑time schedule.
• Comprehensive health benefits (dental, vision, paramedical, disability).
• Life insurance, pension plan, long‑term care insurance.
• Free parking, paid volunteer/personal days, team‑building activities.
• Support for newcomers, refugees and youth employment initiatives.