Administrative Services Manager

About the role

The Administrative Services Manager will oversee the delivery of multiple administrative functions, ensuring efficient operations and compliance across the department. This position reports to senior leadership and works closely with staff in records management, finance, HR, and procurement.

Key responsibilities

• Coordinate and evaluate the operations of administrative service departments.
• Manage single and multiple administrative service operations, including budgeting and fee collection.
• Direct and advise staff in records management, security, finance, purchasing, and human resources.
• Control corporate governance and regulatory compliance procedures.
• Hire, train, and develop staff, including arranging external training.
• Plan, administer, and control budgets for client projects, contracts, equipment, and supplies.
• Assist in financial statement audits and conduct research as needed.
• Organize and maintain inventory and knowledge resources.

Required profile

• College, CEGEP or comparable non‑university certificate/diploma (1‑2 year program).
• 1‑2 years of relevant experience in administrative services.
• Valid driver’s licence, own transportation and willingness to travel.
• Ability to work in a fast‑paced environment under pressure and meet tight deadlines.

Required skills

• MS Office (Word, Excel, PowerPoint, Access, Outlook)
• MS Project
• AutoCAD
• QuickBooks
• Google Drive
• Accounting software
• Information management system
• Social Media platforms
• Audio‑visual or videography tools
• Electronic mail