Administrative Secretary – Division of Population Health

About the role

The Division of Population Health and Applied Health Sciences at Memorial University seeks a full‑time Administrative Secretary (Band Level 3) to provide confidential, high‑quality support to faculty, staff and students.

Key responsibilities

• Organise and schedule meetings, take minutes and distribute them.
• Assist with planning and execution of events, conferences and professional development activities.
• Prepare reimbursement claims, travel documents, internal requisitions, catering approvals and related paperwork.
• Maintain the division’s website, internal directories and respond to inquiries by phone, email or in person.
• Order office supplies and perform other related administrative duties as required.

Required profile

• 1‑3 years of secretarial or administrative experience.
• Relevant coursework or training in business administration, office management or secretarial science.
• Strong organisational, time‑management and communication abilities.
• Familiarity with the Division of Population Health and Applied Health Sciences is an asset.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Adobe Acrobat (or other Adobe applications)

What we offer

• Competitive salary range $47,057‑$55,196 CAD per year (CUPE Local 1615).
• Full‑time, fixed‑term contract through May 5 2028.
• Opportunity to work in a collaborative academic environment.