Administrative Manager – Equity & Inclusion Office

About the role

The Equity & Inclusion Office at UBC seeks an Administrative Manager to provide operational leadership across finance, facilities, information technology and event coordination. The role supports the Executive Director and works closely with HR, senior leaders and program managers to ensure efficient, equitable operations.

Key responsibilities

• Oversee day‑to‑day operations of the office, supervising staff and driving continuous‑improvement initiatives in administration, budgeting, IT and event coordination.
• Manage the full accounting and budget cycle, prepare interim financial statements, quarterly forecasts and annual capital plans, and ensure compliance with UBC policies.
• Develop, implement and evaluate departmental operational and financial guidelines, internal controls and record‑management systems.
• Provide training and expertise to directors and teams on budget processes, financial procedures and event logistics.
• Coordinate a portfolio of internal and external events, creating templates, tools and post‑event evaluations to improve impact.
• Advise the Executive Director on institutional financial and administrative protocols, ensuring accountability and transparency.

Required profile

• Fluency in equity and inclusion topics with an equity‑minded approach to operational leadership.
• Demonstrated ability to manage complex budgets, financial reporting and contract administration.
• Strong collaborative skills to build professional relationships with a highly diverse staff and stakeholder group.
• Willingness to continuously learn about equity, inclusion, human rights and related operational practices.