Administrative Coordinator – Executive Support

About the role

The University of British Columbia is seeking an Administrative Coordinator to provide executive administrative support to the Director of the Okanagan School of Education and the Administrative Manager. This fixed‑term, leave‑replacement position ensures smooth daily operations and high‑quality service for the Director’s office.

Key responsibilities

• Manage the Director’s complex calendar, email flow, and meeting logistics.
• Organise unit meetings, advisory committee sessions, and special events.
• Coordinate faculty promotion, tenure files, merit reviews, study leaves and recruitment processes.
• Prepare and process financial documents, payment requisitions and purchase orders.
• Act as a confidential point of contact, screening incoming materials and prioritising requests.
• Provide backup administrative support to the Director and Administrative Manager as needed.

Required profile

• Demonstrated ability to work independently with a high degree of diplomacy and confidentiality.
• Strong organisational skills and attention to detail.
• Excellent judgment, initiative and professionalism in all interactions.
• Ability to collaborate with faculty, staff, students and external partners.

Required skills

What we offer

• Competitive monthly salary ranging from $4,695 to $5,385 CAD.
• Opportunity to work within a leading research university.
• Exposure to a diverse academic environment and professional development resources.