Administrative Assistant – Department of Civil Engineering

About the role

The Department of Civil Engineering at UBC is seeking an Administrative Assistant to provide comprehensive administrative and operational support. This role serves as a central point of contact for faculty, staff, students, visitors, and external partners, ensuring smooth departmental operations.

Key responsibilities

• Coordinate facilities requests, track service orders, and liaise with Building Operations, trades, and contractors.
• Support purchasing, financial administration, and asset management processes.
• Assist with faculty recruitment, access management, and departmental services.
• Respond to a wide range of inquiries, including confidential matters, and determine appropriate actions or referrals.
• Collaborate with the Manager, Head Office & Facilities and other departmental managers.
• Maintain communication with university service units such as Enrolment Services, Graduate Studies, and the UBC Bookstore.

Required profile

• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong organizational skills and the capacity to prioritize multiple tasks independently.
• Effective judgment to resolve routine issues and know when to consult management.
• Excellent communication skills for interacting with diverse internal and external stakeholders.

Required skills

What we offer

• Competitive monthly salary ranging from $4,449 to $4,676 CAD.
• Opportunity to work in a dynamic, diverse academic environment.
• Access to UBC’s employee benefits and professional development resources.