Academic Affairs Administrator

About the role

The Academic Affairs Administrator supports the Associate Provosts and the Associate Director of Academic Personnel in managing the full academic employment life‑cycle at McGill University. This role ensures accurate preparation of high‑level documents, reports, and administrative processes related to recruitment, appointments, reappointments, leaves, and retirements.

Key responsibilities

• Act as a resource for faculty and departmental managers on academic policies, procedures, and regulations.
• Complete electronic forms and documentation for recruitment, appointments, reappointments, retirements, terminations, and various leave types.
• Administer university‑wide recruitment activities for tenure‑track hires, reappointments, and Contract Academic Staff appointments, reviewing dossiers for accuracy.
• Manage the Tenure Recruitment Committee process and oversee sabbatical leave and deferral approvals.
• Maintain up‑to‑date electronic databases and files, producing reports for the Provost and senior administration as needed.

Required profile

• Demonstrated experience with academic human‑resources processes, including recruitment, promotions, tenure, and authorized leaves.
• Strong knowledge of university academic policies and procedures.
• Client‑focused, service‑oriented attitude with the ability to interact diplomatically at all organizational levels.
• Excellent organizational skills, ability to prioritize, meet deadlines, and work under pressure.
• Fluent oral and written communication in both English and French.

Required skills

What we offer

• Opportunity to contribute to the academic mission of a leading research university.
• Collaborative environment with exposure to senior academic leadership.