Supply Chain Coordinator

About the role

We are looking for a detail‑oriented Supply Chain Coordinator to join our growing team in Montreal. You will work closely with the Head of Supply Chain and the Supply Chain Manager to ensure smooth day‑to‑day operations of inventory movements, shipping documentation and freight coordination.

Key responsibilities

• Manage daily inventory transfers between factories, warehouses, fulfillment centres, retailers and other distribution points.
• Maintain accurate transfer records and reconcile documentation across internal systems and partner portals.
• Create and verify packing lists, commercial invoices, bills of lading and other shipping documents.
• Schedule freight pickups and deliveries through carriers, freight forwarders and customer transportation portals.
• Prepare and submit advance shipping notices (ASNs) within retailer or warehouse deadlines.
• Confirm carton counts, weights, dimensions, pallet configurations and shipping labels before pickup.
• Track shipments from pickup to delivery and follow up on delays, missed appointments, shortages or documentation issues.
• Coordinate appointment requests and delivery bookings with warehouses, retailers and distribution partners.
• Maintain organized records for purchase orders, shipments, invoices, ASNs, BOLs and proof of delivery.
• Work with Finance to verify shipment quantities, invoices, freight charges and receiving records.
• Escalate production, inventory, freight or documentation discrepancies to senior supply chain leadership.

Required profile

• Exceptional attention to detail and accuracy in documentation and data entry.
• Strong organizational and time‑management abilities to handle a high volume of daily transactions.
• Methodical and reliable work style with the capacity to follow through on time‑sensitive tasks.
• Effective written communication for coordinating with factories, freight partners and internal teams.

Required skills

• Advanced proficiency in Microsoft Excel.
• Experience using web‑based logistics portals.
• Familiarity with inventory management, warehouse management (WMS) and enterprise resource planning (ERP) systems.
• Knowledge of electronic data interchange (EDI) and order management systems.
• Ability to prepare packing lists, commercial invoices, bills of lading and advance shipping notices.