Soil Management Administrator

About the role

The Soil Management Administrator supports Clearway's civil construction operations by coordinating documentation, tracking, and regulatory compliance for excess soil generated across multiple projects in the Greater Toronto Area.

Key responsibilities

• Assist with administration and coordination of excess soil management across civil construction projects.
• Support compliance with Ontario excess soil regulations and project‑specific receiving‑site requirements.
• Review soil reports, laboratory results, and characterization data to determine appropriate handling.
• Maintain letters of acceptance, approvals, and other documentation from receiving and dump sites.
• Set up and maintain project records in the live soil tracking platform, including haulage information and approvals.
• Enter daily soil movement data, reconcile truck tickets, GPS data and project records, and prepare weekly/monthly tracking reports.
• Coordinate haulage tickets, resolve missing or incomplete documentation, and liaise with drivers, dispatch and haulage contractors.
• Monitor GPS and live tracking information, flag discrepancies and communicate issues to project teams.

Required profile

• Post‑secondary education or college diploma in Business Administration, Construction Administration, Environmental Studies, Civil Engineering Technology or a related field (preferred).
• 1–3 years of experience in an administrative or project coordination role within construction or civil‑engineering environments.

Required skills

• Experience with GPS monitoring and live tracking of haulage trucks.
• Familiarity with soil tracking platforms or similar data‑entry systems.