Senior Executive Administrative Assistant

About the Role

Join a world-renowned brand in a high-impact role where you will serve as the backbone of our leadership team. As a Senior Administrative Assistant, you will play a crucial part in supporting executives within our licensed coffee organization, ensuring seamless operations and high-level organizational excellence in our Toronto hub.

Main Missions

• Provide high-level administrative support to one or more key executives, managing complex calendars and shifting priorities.
• Coordinate intricate travel arrangements and end-to-end logistics for leadership.
• Organize high-profile meetings, corporate events, and internal gatherings.
• Manage departmental budgets and assist in financial coordination.
• Prepare professional reports, presentations, and sensitive documentation.
• Ensure strict compliance with internal corporate policies and procedures.
• Support management in onboarding processes and collaborate closely with administrative teams both locally in Toronto and remotely.

Profile Required

• Proven experience as a Senior Administrative Assistant or Executive Assistant in a fast-paced corporate environment.
• Exceptional organizational skills with the ability to multitask and handle conflicting priorities.
• Strong interpersonal skills with a collaborative mindset for working with remote and local teams.
• High level of discretion and professionalism when handling confidential information.
• Proactive problem-solver with a keen eye for detail.

Required Skills

• Advanced Calendar & Travel Management
• Budget Coordination & Reporting
• Executive Communication & Presentation Skills
• Project Coordination & Event Planning
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)