Secretary to Medical Professionals

About the role

This position provides comprehensive administrative and clinical support to the Division of Developmental Pediatrics at Sunny Hill Health Centre, BC Children’s Hospital. Working independently, the secretary assists medical leads and physicians with scheduling, documentation, and coordination of both academic and clinical activities.

Key responsibilities

• Provide administrative and clinical support for Developmental Pediatrics medical leads and physicians (excluding senior leadership).
• Prepare bi‑weekly Petal MD submissions for payroll and collate information for foundation reports.
• Organise in‑person and virtual meetings, coordinate travel and accommodation for outreach clinics, and manage conference and vacation schedules.
• Develop and maintain complex clinic and Acute Rehab Unit physician schedules, ensuring smooth workflow.
• Take minutes, perform medical dictation, and handle expense claims for outreach clinics.
• Notify booking services of physician absences and manage schedule adjustments.

Required profile

• Ability to work independently with minimal supervision.
• Strong judgment based on knowledge of UBC academic processes and PHSA clinical operations.
• Excellent organizational and communication skills.
• Experience in coordinating schedules, meetings, and travel for medical staff.

Required skills

What we offer

• Opportunity to support a leading pediatric division within a major teaching hospital.
• Collaborative environment with academic and clinical professionals.