Secretary (Band Level 3)

About the role

The Discipline of Family Medicine at Memorial University seeks a motivated Secretary (Band Level 3) to support its Residency Training Office. This full‑time, fixed‑term position runs until June 2 2027 and involves a mix of clerical, administrative, and coordination tasks within a busy academic environment.

Key responsibilities

• Organise core Family Medicine training programmes and annual resident orientation.
• Prepare letters for residency licensure, promotion, and other official correspondence.
• Maintain resident binders, portfolios, and In‑training Assessment Reports (ITARS).
• Update handbooks, One45, webpages and other documentation.
• Support committees by arranging meetings, preparing materials, taking minutes and following up on actions.
• Assist with program accreditation activities.
• Provide administrative support to the Residency Program Director and faculty.
• Handle scheduling, travel requests, catering approvals and other financial paperwork.
• Manage mail, telephone and email inquiries, and maintain filing systems.

Required profile

• High school diploma plus a two‑year office administration program, or equivalent experience.
• 1‑3 years of experience in moderately complex administrative or clerical work.
• Strong communication and organisational abilities.
• Eligibility to work in Canada.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Desire2Learn (D2L) platform
• One45 software

What we offer

• Salary range $47,057 – $55,196 per year (CUPE Local 1615).
• Fixed‑term contract with full‑time hours.
• Opportunity to work in a supportive academic health‑care environment.