Secretary 3 – Children’s Endocrinology

About the role

The Children’s Endocrinology unit at Shared Health’s Health Sciences Centre is seeking a dedicated Secretary 3 to provide comprehensive administrative support to the hospital team and managers. This full‑time, on‑site position ensures smooth daily operations in a fast‑paced clinical environment.

Key responsibilities

• Draft and format correspondence, reports, forms, and spreadsheets.
• Record and distribute minutes for interdisciplinary committees.
• Prioritize workload to meet established deadlines.
• File and organize documents; manage travel and petty‑cash reimbursements.
• Schedule appointments, orientation, and training sessions using Outlook, LMS or other scheduling tools.
• Create, maintain, and update departmental databases and Excel worksheets.
• Learn and operate department‑specific software and technology as required.

Required profile

• Minimum two years of secretarial experience.
• High school diploma meeting Manitoba standards and successful completion of a recognized secretarial program.
• Medical terminology knowledge with a passing score of 75%.
• Typing speed of at least 50 wpm.
• Proficiency with Microsoft Office (Word, Excel, Access).
• Excellent communication, organizational, interpersonal and decision‑making abilities.
• Ability to work independently and interact effectively with staff at all levels.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Outlook
• Learning Management System (LMS)
• ESP staff scheduling software (preferred)
• Data entry
• Database management
• Medical terminology

What we offer

• Competitive salary range with incremental steps.
• Full‑time, permanent employment with benefits.
• Supportive team environment focused on patient‑centered care.