Secrétaire de direction

About the role

The Executive Secretary provides comprehensive secretarial and administrative support to senior managers of the municipal service. Working under the direction of the manager or deputy manager, the role ensures smooth office operations, compliance with policies, and a professional image for internal and external stakeholders.

Key responsibilities

• Perform a variety of secretarial tasks, including drafting correspondence, transcribing confidential documents, and managing schedules.
• Act as the primary point of contact for office software, payroll, budgeting, and procurement procedures.
• Monitor deadlines, follow up with responsible parties, and report status within assigned timeframes.
• Track complaints, extract and compile data for management reporting, and develop administrative tools.
• Maintain the service’s brand image and respond to all service‑related inquiries.
• Contribute to the creation and improvement of administrative procedures and policies.

Required profile

• DEC (college diploma) in office automation or equivalent.
• At least three years of experience in a secretarial or administrative role.
• Advanced proficiency in French.
• Strong customer‑service orientation, adaptability, autonomy, initiative, and sound judgment.
• Ability to collaborate effectively with multiple requestors.

Required skills

• Microsoft Word – advanced level.
• Microsoft Excel – intermediate level.
• Microsoft PowerPoint – intermediate level.
• Adobe Acrobat Reader – basic familiarity (optional).

What we offer

• Hourly wage ranging from $36.88 to $43.15 CAD, based on collective agreement class 8.
• Full‑time schedule of 35 hours per week.
• Opportunity to work in a public‑sector environment supporting municipal services.