Sample Entry Coordinator

About the role

Eurofins BioPharma Product Testing in Toronto is looking for a Sample Entry Coordinator. The role covers all sample management from entry to distribution, including eLIMS templated creation, stability studies and training support. It is a fast-paced, high-volume position suited to someone with strong drive, motivation and energy, and the ability to organize themselves and others.

Key responsibilities

• Log all incoming samples and check client specifications and tests.
• Create product and stability study templates in eLIMS and liaise with customers and lab staff to keep sample data accurate.
• Request the Sample Submission Form (SSF) and/or purchase order if not available, and log sample information and inventory accurately into the stability database.
• Ensure GMP compliance and verify that samples meet in-house methodology and SOPs.
• Deliver logged samples to the right departments on time, audit booked samples in LIMS against the SSF, labels and SOPs, and correct templates or inform the right people.
• Cooperate with the team to release samples before shifts end, archive completed samples and act as backup for the stability coordinator.
• Assist the Quality Assurance department with training procedures and implement other duties requested by the supervisor.

Required profile

• 1-3 years of experience in the pharmaceutical, cosmetic or natural health products industry.
• Bachelor's degree in science (Chemistry, Biology or Microbiology preferred), commerce or equivalent technical and business experience.
• Authorization to work in Canada.
• Fluent reading, writing and speaking of English; able to work under pressure and take extra hours, weekends and evenings when needed.

Required skills

• Good knowledge of GMP and ICH guidelines and regulations.
• Familiarity with compendia (USP, EP, BP) and analytical chemistry tests.
• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel.

Working conditions and benefits

• Laboratory environment with standing for more than 50% of the time; lifting up to 50 lbs; hazardous materials handled safely with PPE.
• Typical hours 8 am to 5 pm Monday to Friday, with possible shift to Tuesday to Saturday; shift work and overtime may be required.
• Relocation to Mississauga, ON is expected in 2026.
• Benefits include health and dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays and paid time off.