Regional Executive Assistant

About the role

The Executive Assistant will support a team of ten Economics professionals within Global Markets at BMO Capital Markets. This position requires a high level of professionalism, discretion, and the ability to thrive in a fast‑paced front‑office environment.

Key responsibilities

• Provide comprehensive administrative support to the Economics team.
• Proactively manage complex calendars, schedule internal and external meetings across time zones, and resolve conflicts.
• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries; process related expenses accurately.
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials.
• Act as a primary point of contact for internal partners (Sales, Trading, Research, Compliance, HR) and external stakeholders.
• Manage high‑volume email traffic, prioritize messages, and support meeting preparation.
• Maintain organized electronic filing systems and ensure compliance with record‑keeping policies.
• Process invoices, expenses, and requests in line with Global Markets controls.
• Assist with onboarding and offboarding activities, including system access and equipment coordination.
• Support ad‑hoc projects, reporting requests, and process improvements.

Required profile

• Proven experience as an Executive Assistant, preferably within Global Markets, Capital Markets, or a fast‑paced corporate setting.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication with a professional demeanor.
• High attention to detail, accuracy, and follow‑through.
• Ability to anticipate needs, work proactively, and remain calm under pressure.
• Strong judgment, integrity, and commitment to confidentiality.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Experience with Microsoft Teams.
• Experience with SharePoint.