Receptionist / Administrative Assistant

About the role

PressReader is seeking a friendly and organized Receptionist/Administrative Assistant to join its fast‑growing team. This permanent part‑time position offers the chance to work in a dynamic, technology‑driven environment while supporting daily office operations and senior leaders.

Key responsibilities

• Greet visitors, maintain accurate visitor logs, and direct guests to the appropriate person or meeting room.
• Manage front‑desk duties during scheduled hours, including answering calls, handling emails, sorting mail, and responding to general inquiries.
• Maintain a professional, welcoming reception area and overall office environment.
• Support office security procedures, issue access badges, and oversee visitor access and safety protocols.
• Coordinate shipping and receiving, preparing customs documentation when required.
• Serve as the primary contact for vendors, building management, and service providers to arrange repairs, maintenance, and deliveries.
• Oversee the office food and beverage program, track related budgets, and order supplies for the kitchen, office, and first‑aid kits.
• Assist with meeting coordination, including room setup, catering, and visitor arrangements.
• Prepare letters, presentations, reports, travel itineraries, and expense reports for senior leaders.
• Support People & Culture and Marketing teams with events, employee initiatives, communication campaigns, and onboarding activities.
• Identify and propose improvements to the front‑office experience for employees, visitors, and vendors.

Required profile

• 1‑3 years of experience in a receptionist, administrative, or front‑office support role.
• Excellent verbal and written communication skills with a courteous, professional demeanor.
• Strong organizational and multitasking abilities; able to prioritize tasks in a fast‑paced environment.

Required skills