Project Administrator

About the role

The client is seeking a Project Administrator to support roofing projects in Ottawa. This full‑time, on‑site position ensures that project documentation, schedules, and communications are accurate and up‑to‑date.

Key responsibilities

• Coordinate daily administrative activities for roofing projects, maintaining records, schedules, and updates.
• Assemble and manage project documentation such as contracts, work orders, permits, and close‑out packages.
• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals.
• Monitor milestones, job progress, and permit status, providing timely updates to managers and stakeholders.
• Serve as the central communication point among customers, field supervisors, vendors, and office teams.
• Maintain files for change orders, RFIs, insurance, warranties, and compliance paperwork.
• Support purchasing by tracking material orders and coordinating supplies for roofing work.
• Review invoices, code expenses, assist with billing, and monitor project costs against budgets.
• Track required trade documentation such as WSIB certificates, Ministry of Labour forms, and health & safety records.
• Update project management systems with scheduling, financial data, and prepare progress reports.

Required profile

• 3+ years of experience in a project support role within construction or a related field.
• Strong ability to manage timelines, organize documentation, and handle multiple priorities accurately.
• Proficiency in Microsoft Excel for reporting and data entry.
• Excellent communication skills for interacting with customers, vendors, subcontractors, and internal teams.
• Knowledge of construction documentation and terminology is an asset.

Required skills

• Microsoft Excel

What we offer

• Competitive salary (CAD 75‑80K)
• Full benefits package
• Three weeks of vacation
• Free parking
• Supportive team environment
• Opportunities for advancement