Postgraduate Scheduling Assistant – Academic & Clinical Support

About the role

The Postgraduate Scheduling Assistant provides essential administrative support for the Postgraduate Education Program within the Department of Medicine at the Vancouver General Hospital site. Working closely with program leadership, the role ensures smooth delivery of the academic curriculum and coordination of clinical teaching schedules across multiple hospitals.

Key responsibilities

• Coordinate logistics for Academic Half Day sessions, maintain the PGY1‑3 curriculum calendar, confirm speakers, arrange facilities, and post presentations and videos to the Entrada platform.
• Manage the Educational Curriculum Committee, including scheduling meetings, handling membership, and preparing documentation.
• Develop and maintain monthly Clinical Teaching Unit (CTU) and Cross‑Coverage call schedules for three core teaching sites.
• Provide administrative support to the Program Director, Associate Program Director, and Lead Medical Residents at Royal Columbian, St. Paul’s, and Vancouver General Hospitals.
• Handle sensitive and confidential information with discretion and exercise sound judgment in complex operational situations.

Required profile

• Experience in administrative support within an academic or medical environment.
• Strong understanding of university and health‑care policies and procedures.
• Excellent organizational and communication skills, with the ability to work with multiple stakeholders.
• Ability to manage confidential matters and exercise tact.

Required skills

What we offer

• Competitive monthly salary range of $4,739 – $5,102 CAD.
• Union‑protected employment (CUPE 2950) with comprehensive benefits.
• Opportunities for professional development within a leading medical education program.
• Supportive, diverse workplace committed to equity and inclusion.